Just Digital Case Study
Just Digital
Just Digital, a UK-based digital printing company, sought a cloud-based solution that could integrate seamlessly with their existing systems, improve reporting capabilities, and enable efficient departmental P&L tracking.
Read on to see how their successful transition to Sage Intacct positively impacted their business…
THE COMPANY
Just Digital is a UK-based digital printing company, specialising in providing high-quality printing services to businesses across various industries. The company has embarked on an ambitious growth strategy. However, they faced significant financial challenges due to their outdated accounting software, Sage 50. Their financial processes were disjointed, unintegrated, and lacked the necessary capabilities to support their expansion plans efficiently. To overcome these obstacles and streamline their financial operations, Just Digital sought a cloud-based solution that could integrate seamlessly with their existing systems, improve reporting capabilities, and enable efficient departmental P&L tracking.
THE CHALLENGES
From the outset and project discussions we worked with the Just Digital team to understand the challenges they were having when using Sage 50, what they required from a transition to Sage Intacct and the impact it would have on the business if they did not upgrade.
- Unintegrated Systems: Just Digital was using Sage 50 without any connection to other solutions. The lack of integration made it challenging to consolidate data and caused inefficiencies in their workflow.
- Performance Issues: With a significant number of transactions, Sage 50’s performance was suffering, impacting the company’s productivity and overall financial management.
- Data Accessibility and Audit Logs: Just Digital lacked real-time access to critical financial data and audit logs, hampering their decision-making.
- External Invoice and Inventory Management: The manual management of invoices and inventory externally added complexity and required better integration capabilities.
THE SEARCH
To address their financial challenges and facilitate growth, Just Digital conducted a thorough evaluation of various accounting solutions. The company’s management and finance team identified specific criteria that the new system must meet. Among the reasons they chose Sage Intacct and Acuity Solutions were:
- Seamless Integration: “We needed a cloud solution that could seamlessly integrate with our existing systems, and Acuity and Sage Intacct demonstrated they could delivered exactly that.” – Luke, Finance Manager. This feature addressed Just Digital’s need for streamlined and interconnected financial processes.
- Enhanced Reporting and Budgeting: “Sage Intacct was the front runner for us when it came to departmental reporting and budgeting. It was the right choice for our organisation.”– Luke, Finance Manager. Sage Intacct’s robust reporting capabilities aligned perfectly with Just Digital’s requirements for better financial insights.
- Time-Saving Sub-Departmental Reporting: “The key driver that made the decision for us was the sub-departmental reporting feature in Sage Intacct. It has been a huge time saver for our team.” – Luke, Finance Manager. This feature provided the much-needed efficiency boost in their financial operations.
THE BENEFITS
The transition to Sage Intacct with Acuity Solutions resulted in significant improvements for Just Digital:
- Streamlined Processes: Integration of Sage Intacct with other internal systems eliminated manual workarounds, resulting in streamlined financial processes and increased productivity.
- Improved Performance: With Sage Intacct’s scalable cloud-based system, Just Digital’s financial performance and efficiency improved, allowing them to handle increased transaction volumes.
- Real-time Access and Audit Trails: Sage Intacct provided real-time access to critical financial data and robust audit logs, enhancing decision-making.
- Integrated Invoice and Inventory Management: The integration of invoice and inventory management within the system simplified workflows and reduced errors.
- Efficient Departmental P&L Tracking: Sage Intacct’s robust reporting capabilities allowed Just Digital to efficiently track departmental P&L, gaining deeper financial insights.
- Faster Month-End Processes: The month-end process time was reduced from 12/13 days to just 6 days, significantly improving overall financial management.
- Transformed Reporting Capabilities: Sage Intacct enabled instant access to reports for management, facilitating data-driven decision-making throughout the organisation.
With Sage Intacct and Acuity Solutions, Just Digital achieved their goal of efficient and integrated financial operations, positioning them well to achieve their ambitious growth targets and succeed in a competitive market.
Since implementing Sage Intacct through Acuity, our experience has been excellent. Acuity’s project management was top-notch, and their consultants were knowledgeable and delivered on time.
Just Digital
How can manufacturing businesses improve financial reporting accuracy?
By integrating accounting systems with operational tools and using real-time reporting.
What are the benefits of integrating Sage Intacct with other business systems?
Integration removes data silos, improves accuracy, and enables more efficient reporting.
How does Sage Intacct handle high transaction volumes?
It is designed to scale with business growth and can process large volumes of transactions efficiently.
How can Sage Intacct reduce reporting time in manufacturing businesses?
Automation and real-time data access significantly reduce manual reporting processes.
Is Sage Intacct suitable for growing operational businesses?
Yes, it supports scalability, automation, and integration across departments.
What impact does Sage Intacct have on decision-making?
It provides faster, more accurate insights, enabling businesses to respond quickly to operational and financial changes.
FAQ’s
What is professional services automation software?
Professional services automation software, also known as PSA software, is a solution designed to help service-based organisations manage projects, resources, time tracking, billing and financial reporting from a single platform. It streamlines operations and provides greater visibility into project performance and profitability.
What is PSA software and how does it work?
PSA software stands for Professional Services Automation software. It works by automating key business processes such as project management, resource allocation, timesheet tracking and invoicing. By bringing these workflows together, PSA software helps professional services firms improve operational efficiency and financial control.
What are the benefits of using PSA software for professional services firms?
There are many benefits of using PSA software. It helps firms manage resources more effectively, improve project delivery times and ensure accurate client billing. It also provides real time financial insights and improves decision making. By integrating with accounting and CRM systems, PSA software helps eliminate manual processes and reduces errors.
What is the best professional services automation software for growing firms?
Sage Intacct, delivered by Acuity24, is considered one of the best professional services automation software solutions for growing firms in consulting, IT services and other professional sectors. It offers advanced project accounting, time tracking, billing automation and real time financial reporting, all within a true cloud environment.
Is PSA software suitable for IT companies?
Yes. PSA software for IT companies is specifically designed to handle project-based billing, resource management and service delivery tracking. Sage Intacct helps IT service providers manage multiple projects, track billable hours and automate invoicing, making it an ideal solution for technology firms.
How does professional services automation software improve billing and revenue recognition?
PSA software helps automate billing schedules, track time and expenses accurately and manage different revenue recognition methods. This ensures that professional services firms invoice clients promptly and recognise revenue in line with accounting standards, reducing the risk of errors and improving cash flow.
I want to speak to a person, how do I call?
At Acuity24, we’re always just the other end of the phone. Should you at any point want to speak to a human, our phone number is 01932 237110. Otherwise, simply book a meeting and we will contact you.
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